Hardwick Community Television
Board of Director’s Meeting

July 31, 2014

Memorial Building, Hardwick Vermont

Attending:
Monty Shatney, President
Kurt Bos, Secretary/Treasurer
John Klee
NancyKellogg
Rachel Kane
Leif Goldberg, Executive Director
Robin Grant, Technical Director and Recording Secretary

Called to order at 6:30 PM

Minutes:
Motion:
Monty moves to waive reading and accept the minutes of the April 14, 2014
meeting, John seconds.

Finance:
Motion:
Monty moves to accept the balance sheet as presented, John seconds.
Rachel says it’s would be great for a workshop to explain how the balance
sheet works. She has been looking at the document for the last couple days
and thinking about that. Monty asks Leif if, in the future, he could include
several past year’s report for comparison.
Vote unanimous

Motion:
Monty moves to accept the profit/Loss statement, Kurt seconds.
No discussion.
Vote unanimous

Executive Director’s Report:
Leif invited previous trainees back in for more training. He brought 4 or 5
people up to interview Robin Cheruby. But Leif wound up doing the editing. People were intimidated by it. Monty says we should follow up to see how
valuable it was. Leif got people to work on parts and got it up on the air in time
for the ‘studio crawl.’ The interview process was good, but the editing portion
was less so.

Kurt has been doing lots of shows. He’s got a new series on local artists and
has done 6 episodes.

Monty suggests doing editing training before the shooting, that way people see
what they need to do to complete a video and what they are getting into, before
the shoot (which is the easy part).

Tax Issue:
The employee’s payroll Social Security deduction was increased in Jan 2013,
and while the Company did pay the increased rate, the employees did not have
the increased amount deducted from their paychecks. This means the two
employees have been overpaid.
Robin has been overpaid by: $260.62
Leif has been overpaid by: $321.85
Total: $582.47

Motion:
Monty moves to waive repayment from the employees, John seconds.
The station is in good shape, Rachel says, it should be a bonus.
Vote unanimous (Robin and Leif abstain, of course).

Employee wages:
Monty says the employees certainly do deserve a raise. He thinks at least 50
cents / hour.

Motion:
Nancy moves to increase wages for both employees by one dollar an hour, Kurt
seconds.
Robin explains that we make $16/hour and have since the station openend in
2005. Robin’s line is $10,000 and Leif’s is $11,500.
[Monty does some math…]
A one dollar raise for both would add $1350 to our annual budget.
Rachel asks some questions to make sure this is affordable… The station is
operating at a surplus…
Vote unanimous (Robin and Leif abstain, of course). Monty says the increase will start tomorrow (August 1, 2014).

Fundrasing:
Raffle didn’t go as well as we had hoped. Leif says made about $465. [Rachel
and Kurt sold their 20 tickets!]
Raffle seems to not be working. The October meeting will have time to discuss
other options. Rachel asks is the fundraising is for increasing visibility or for
funding along with the taxpayer’s appropriations? Discussion about a coin-drop,
and other options. Robin points out that the Town has limited the number of
coin drops.

Other Discussion:
Leif got more training last August…

Discussion of the station’s Facebook page.

Leif notes that we haven’t been selling a lot of DVDs. We sold some Basketball
DVDs, but no Hazen graduation. It’s the result of being on the web. We
decided that it’s more important to have programming on the web, than it was to
sell DVDs. So we have been selling less DVDs…
Leif

Monty asks if we have ever had a Woodbury business sponsor a Woodbury
Select Board meeting, such as Shatney Autobody or the Woodbury Store?
Robin says no. Monty asks about having Hardwick companies cover the
Hardwick Select Board.

Leif mentions that he is doing more technical things and would like to meet with
Robin and Monty about job definitions.

Meeting adjourned at 7:20 PM.

Hardwick Community Television
Annual Meeting

July 31, 2014
Memorial Building, Hardwick Vermont

Attending:
Monty Shatney, President
Kurt Bos, Secretary/Treasurer
John Klee
NancyKellogg
Rachel Kane
Leif Goldberg, Executive Director
Robin Grant, Technical Director and Recording Secretary

Called to order at 6:07 PM.

Minutes:
The minutes of the HCTV Annual Meeting of 2013, having been previously
emailed to board members, is up for approval.
Monty moves to accept, Kurt seconds.
No discussion.
Vote unanimous

Annual Report, by Leif Goldberg
Produced 98 programs in-house
Imported 160 from other Vermont AMOs (VMX)Another 40 from beyond
Vermont (PEG Media)
Have been archiving almost all of our locally produced programming on our
website, either using Ustream (live), or Vimeo (edited playback).
We do live broadcasting from here and Hazen High School. We did not use
the live feed at the Town House this year, nor at the Hazen Auditorium. Monty
says we should use those more. Nancy asks about broadcasting school
plays. Leif says that copyright usually prevents that.
There have been 6 days of training so far in 2014 alone.
No serious tech problems, just minor things. Comcast has been consistent.
Inventory changes: bought a second tapeless camera. A match to the JVC
HM-100 we already bought (to replace the aged Canon GL2s).
Comcast’s funding has been going up steadily. Robin explains that this
means more people have been signing on and/or they are increasing the cost of Basic Cable (since we get 5% of only basic cable and not the High Def
channels).
Nancy asks about taking advertising from VTEL. Leif explains that we can’t
take advertising. (Discussion ensues about various internet transmissions)
End of report.

Monty moves to accept the report, John seconds.
No discussion.
Vote unanimous.

Elections:
Monty’s term is up. (He finished Steve Freihofner’s term)
Robin nominates Monty as President for a two year term.
No other nominees.
No discussion.
Vote unanimous.

Monty nominates Dave Mitchell as Secretary/Treasurer for a two year term.
No other nominees.
No discussion.
Vote unanimous.

Nancy Kellogg is nominated by Monty for a two year term as director. No
other nominees.
No discussion.
Vote unanimous.

Community Comment:
None.

Other Discussion:
Monty raises questions about quorum requirements for the Annual Meeting,
which we didn’t think we were going to get for this meeting. No action taken.

Annual Meeting adjourned at 6:30 PM



HCTV Board Meeting
Hardwick Memorial Bldg
April 21, 2014

Called to order at 6:05
Present: Monty Shatney, Leif Goldberg, Kurt Bos, Rachel Kane, Dave Mitchell, Jon Lussier, Nancy Kellogg
Leif:
• Monty Shatney nominated for board president and accepts
• Minutes for 1/8/2014 accepted as read
• Profit & Loss Statement
o Very general
o Total income $11078.69
o Total expenses $8047.65
o Net $3031.04
• Better than last year by approx. $2300
• Expenses are under control
• Motion to accept P&L statement passed and accepted
• LG is working about 14 hours per week, enough to keep things going
• May need more hours to work with volunteers
• Volunteers may want to do more creative stuff
Nancy & Rachel:
• Need more editing classes, especially more advanced classes
Jon & Monty:
• If there’s a need for mour hours for Leif to teach volunteers, 2-3 more hours per week is OK
• Moved and accepted balance sheet
Leif:
• Lots of raffle tickets still available
• Sold 20-25 at Town Meeting
• May want to see at Grange function
• Could sell tickets at Spring Festival and have drawing at 1:30 p.m.
• Need to coordinate with Kiwanis club to get tent space

• Committee to meet May 19, 2014 to coordinate Spring Festival activities
• May need a new camera approx. $2200-$2400
Monty:
• Asked LG to email budgetary info to board members before meeting so we would have time to
go over beforehand
• Need to plan for annual meeting
• Are we bound by open meeting rules? JL: don’t think so, will ask Steve F
• We should post minutes to website
• Should send letter to editor about food raffle

Meeting adjourned 7:00
Minutes recorded and submitted by Dave Mitchell

HCTV Board Meeting
Hardwick Memorial Building
Jan. 8, 2014
Called to order by Vice President John Klee at 6:05 PM
Present: John Klee, Jon Lussier, Dave Mitchell, Rachel Kane, Board Members; Leif Goldberg
(Executive Director), Robin Grant (Technical Director).
Members read the minutes of the October 30, 2013 silently to themselves.
Jon moves to accept the minutes as presented, Rachel seconds.
Vote unanimous.
Kurt Bos arrives 6:08 PM.
Leif has an agenda:
Report from the Staff
Petition for appropriation from Hardwick
Election of President of the Board
Decide on the fundraiser
Budget 2014
Staff Report: Begun Basketball programming.  Getting some sponsors. Planning on doing every
home game, as has been our regular plan.  Sponsors are slow to get started, with the schedule and
holiday break.  $50 per slot, two slots per game, $40 each if someone buys 4 or more, there are ten
slots left.
Still haven’t received the town appropriation money from last year, so that’s not in the profit/loss
standard. Jon says this clearly throws our numbers off for the budget, but if you factor them in, we do
look close to last year.  Lief says we seem to be getting more from Comcast every year.
Kurt says he sees some issues with our signal.  Jon says it’s clear on his, colors are fantastic.
6:20PM
Bought a new camera out of our capital fund. This new camera is HD compatible, as well as still
shooting in the Standard Definition Digital Video format we used from the start. We have a three year
plan to set aside $3000 each year from our budget. Lief and Robin explain some of the issues that
we’ve been having with the new camera.
Training session this week, there hasn’t been one for a while and people have been clamoring for it.
Dave asks if we could afford a new hard drive recorder. Robin says they are going extinct and are still
very expensive. Rachel suggests asking other stations if they might have one they don’t use
anymore.
6:32 PM
Nancy Kellogg arrives
Petition update.
Lief asked about the petition procedure from the townspeople, we need to get up to 125 to make sure
that we get the minimum needed (is it 105?). Rachel wants to know if the amount can be reduced
back to $2500 at the town meeting. Jon says that there are numerous ways to do that procedurally,
but we would risk getting voted down and passed over, and getting nothing.
Jon says he was against the increase of $500 for the appropriation. The first thing we’ll hear is that
not everyone gets Comcast.  Nancy says that the important videos are online and someone that
doesn’t have internet can go to the library. Lief and Robin explains that the justification for the
increase is that we are doing more online videos that are available to the non-cable customers.
Motion:
Dave moves to reduce the request from the town back down to $2500, Jon seconds.
Rachel is not sure, and points out that this locks us in for three years at this rate.  Robin says that an
increase can be submitted by petition, and Lief says that would really stand out.  Nancy argues in
favor of the increase. Kurt asks if the appropriation could be increased at the Town Meeting, and Jon
say that anything is possible at Town Meeting.
Lief has a couple of pages of signatures on the table already and Patti Coultas has a full one and has
started another.   Rachel is more convinced to go ahead with the current wording.  Dave doesn’t want
to get shot down for $3000, but he is not against asking for the money.
Dave withdraws the motion.
Motion:
Nancy moves to approve the current petition request of $3000, Kurt seconds.
No further discussion.
3 votes aye, Jon votes no.
Motion passes.
Election of President
Jon asks if anyone here would like to do it? Rachel says she’d be more comfortable next year, but
this is her first meeting and she doesn’t know enough yet.  Nancy says she’s do it the year after that.
Motion:
Jon moves to nominate Monty Shatney for President, should he accept it, Dave seconds.
Motion tabled until next meeting (April).
7PM
Fundraiser:
For the last two years, we have sold 200 tickets for $20; while the first year was great, last year we
sold only a little over half.  Lief went to The Store Formerly Known As Hall’s Market looking for
sponsors and hasn’t met the new owners, but a manager told him that they are not interested in
sponsoring anything.  Jon says that the first year we offered a choice of three places to purchase
from, and last year we had several smaller prizes with local businesses and that list would change
from year to year. Jon now thinks that the five $50 prizes seem to cut into the raffle and confuse
things.  We had Charlie Smith, who’s 95 or so, draw the ticket.  There were people here and we
broadcast it live.  And there was a contribution of the food shelves, which perceived as a selling point
by the public.
The goal is that we make some money and we put some back in to the community.  Rachel says that
it is a noble goal, but we were short by half last year; we made several hundred dollars last year.  Kurt
suggests not giving out the lesser prizes. Rachel says $1000 is a lot and $500 would be plenty.  Kurt
is dismayed by the lackluster sales last year. Jon sold almost half of the tickets last year, he had no
trouble selling tickets. Rachel wonders if the ticket price is too high. Jon says that is the reason for the
limited number of tickets.
Rachel asks about adjusting the amount that we hand out.  Lief asks how it would be to give a
percentage to the foodshelves, rather than a hard number.  We gave $250 to each food shelf for the
last two years.  Dave suggests that we give 5% of the winnings to each foodshelf (10% of the total).
7:15PM
Jon suggests drawing the raffle at Atkins Field at Spring Festival. Rachel says that we start selling
them at Town Meeting.
[Discussion continues regarding price and number of tickets.]
7:30PM
Motion:
Jon moves to offer 250 tickets at $10 each, with $500 of groceries as grand prize, $100 cash second
prize, and 5% each to the Hardwick and Woodbury food shelves, Rachel seconds.
This would net us $1650, minus expenses.  Lief suggests 3 $50 gift certificates instead of one $100
second prize.  Rachel agrees, that is more happy people. Jon says that last year we also put the
lesser prize winner’s ticket back in for the Grand Prize.
Amendment to the motion:
Jon amends his motion: 250 tickets at $10 each, with $500 of groceries as grand prize, three $50
cash prizes, and 5% each to the Hardwick and Woodbury food shelves. Drawing to be held at Atkins
Field on Memorial Day with tickets going on sale by Town Meeting Day.
Vote unanimous.
7:35PM
Dave leaves.
Budget:
Lief presents a 2014 proposed budget.
There are a few small questions and no objections.
We will save several hundred dollars on tape stock.
Jon is pleased with the variety of programming and the quality of it.
Motion:
Jon moves to pass the budget as presented, Kurt seconds.
No further discussion.
Vote unanimous.
Petition redux:
Lief says we are going after 125 signatures.  At this date we have about 80 already.
Rachel says that we can always get more signatures, it gets us more awareness in the community.
Rachel asks Lief to write up a brief statement to support our increase appropriation.
Lief says to get the petitions back to him by the end of next week.

Rachel moves to adjourn, Nancy seconds.
There being no discussion.
The vote is unanimous.
Meeting adjourned at 7:50 PM.