Hardwick Community Television – Annual Meeting Minutes – July 27, 2017
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HCTV Board Members Present: Rachel Kane, Kurt Bos, Meredith Holch, Wiz Dow, Emily Lanxner
HCTV Staff: Leif Goldberg, Jon Pepe, Elizabeth Rossano
Community Members: Griffin Lussier, Tracy Walters
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*Meeting called to order at 7:57pm
*Minutes from 2016 Annual Mtg. approved by Emily Lanxner, 2nd by Wiz Dow
Station Report for annual meeting by Leif
*Hazen students progam is in motion, w/ goal to foster increased creativity and initiative, possibly a regular show- Hazen monthly report/newsletter. Create a structure for students (and teachers) to engage. Gave Sean McIntyre’s journalism class a tour of the station- further teacher/station involvement. Act 77 is pushing this relationship forward
*possible Sterling College outreach, more regular connection through Stand-Up with Rachel Stevens?
*Vid-Kids program: 1st Friday screening was well-attended, sept. 6 deadline for same VT Comm. Fund Grant, Rip is interested in continuing collaboration, possibly tour of NEK public libraries with kids program
*E-mail newsletter is being sent out when there’s news for our station, about 150 presently on list serve
Election of Officers
*Meredith Holch makes motion to nominate Rachel Kane, Kurt Bos and Emily Lanxner to the board for two-year terms, Tracy Walters 2nds, unanimous approval
*Meredith Holch intends to step down from the board at Oct. 2017 meeting
*Meredith Holch makes motion for Rachel Kane and Kurt Bos to continue as Chair and Treasurer, respectively, Emily Lanxer 2nds, unanimous approval
Community Comment
*Griffin likes the Sap Bucket, needs more involvement, Front Porch Forum posts?
*Public Meeting adjourned at 8:35 PM
7:00. Call meeting to order/ approve last meeting’s minutes
• ● Members present: Meredith H, Kurt B, Emily L., Rachel K. , Robin G., Leif G, Dave M, Elizabeth R (guest/HCTV employee)
• ● Motion to approve minutes from 1/11/17‐‐approved unanimously
Approve Profit & Loss and Balance Sheet
Profit & Loss
o ● Last year’s Hardwick appropriations do not show up in P&L or Balance sheet
o ● Appropriation $ don’t show until July‐November
o ● Grant funding of independent contractors $1500
o ● Special event $ = food for workshop participants
o ● Workmens compensation has gone down, LG paid it earlier than usual
o ● Motion to approve P&L‐‐approved unanimously
Balance Sheet
• ● Expenses down, revenue up = $13000 increase
• ● Motion to approve Balance sheet‐‐approved unanimously
•
Station Report
o ● Has been a busy quarter
o ● 25 basketball games plus playoffs and alumni games
o ● Lance Hall has been great
• ○ LG gave him a $75 gc to House of Pizza
• ○ Should we consider paying him?
o ● Considering baseball/so ball games
o ● A little harder to find sponsors for baseball/so ball
o ● Music events?
o ● Spring concerts at Hazen?
o ● VT congressional town hall mtg via VTPBS went well
o ● Two Hazen students have been coming down regularly
• ○ LG is working with them
• ○ Taped stand‐up presentation at Hazen, they did well
○ students taped Michael Bielawski interviews, will edit
• ● Vid‐kids workshop went well, not a lot of kids
o ○ Will produce video
o ○ Will show this summer during First Friday
• ● Bank issue…
o ○ LG has to use debit card but Kurt B’s name is on the card
o ○ Difficult to use bank card to purchase supplies
o ○ LG talked to Merchant’s bank, things should be made easier
o ○ Should we set up a separate account for supply expenditures
o ○ New account up to $2000?
o ○ pre‐loaded credit card?
o ○ Move all funds to a savings account or CD and put $2000 in checking account?
o ○ LG and KB will go to bank and see what method might work best and make necessary changes to allow LG to make purchases — report back next mtg or sooner
o
o
Comcast Contract Renewal 2018
• ● Our contract is up for renewal in Feb ‘18
• ● Greg E of VAN suggests that we hire him to come speak with us about how
we should go about this process
o ○ We should brainstorm ideas of what we would like to get from Comcast
o ○ Not too early to think about this except CPG has not been awarded yet and nothing can happen un later this has happened
o ○ MH says Greg is very knowledgeable and we should hire him
o ○ LG, should we form a sub‐commitee to brainstorm ideas for our wishlist?
o ○ Could we invite outsiders in to brainstorm?
o ○ Sub‐commitee should meet before our annual meeting
HCTV Staff and Board discussion
• ● New staff member, Elizabeth Rossano
• ● We have been very busy with meeting/events/interviews, etc., would be
nice to have her cover other meetings/events possibly using some of Jon P’s hours
• ● Morning office hours?
• ● Hopefully 10 hours per week for ER
• ● May need to re‐evaluate to up her hours…
● Board members may need re‐electing in July
Other business
• ● EL‐‐involved in multiple events, many opportunities for filming
○ Pollinators
○ Bats
• ● MH‐‐Forum for a Greater Hardwick, we should record this, May 17
Adjourn 8:43
Next meeting for 4th Thursday in July
Respectfully submitted,
David Mitchell
Secretary
Hardwick Community Television
HCTV Minutes: 1/11/17
Present: Kurt B, Rachel K, Leif G, Wiz Dow, Robin G, Emily L and Dave M
Called to order: 7:10 pm
Motion to Approve Minutes
● minutes approved unanimously
Balance Sheet
● Total assets = $61K
● Balance sheet approved unanimously
Profit & Loss Statement
● No questions
● P & L statement approved unanimously
2017 Budget
● Leif proposes that we move any surplus funds from previous years into Capital fund category
● Surplus move approved unanimously
● RG–we’ve been over for Executive Dir salary, should we up the line item to $12500?
Yes
● Should we up Ind. Contractor line item to $3000? Yes
● Should we increase Accountant line item? No
● Should we strike the Editorial line item? Yes
● Should we up Website Development line item to $500? Yes
● Projected repairs…$3000, is that a lot?? Oops, that is not supposed to be there…should
be in the capital equipment fund line item
● set Repairs to $250
● Board has decided to submit signatures to get on Hardwick Town warning…will decline
funds this year
● Budget approved unanimously
Station Report
● Requests from public to record Hazen school board mtgs
● Leif is training Emmett A to cover next basketball game
● Robin is available also to record mtgs
● Can board members be hired as ind. Contractors to work for HCTV? RG will find out…
● May want to ease into recording School board mtgs…let’s assess how it’s going after a
few meetings.
● Leif will talk to David K and let him know that we intend to record mtgs…
● Jen Olson contacted Leif about a couple of students interested in video production
Fundraising
● Sell “Local Lumps” video greetings, wishes, personal messages, etc.to run for a couple of weeks
● Could put submission form on website and pay with PayPal
● No commercial submissions allowed
● May need some disclaimer editing
Other
Next meeting: ??? at 7:00pm Meeting adjourned 8:50
HCTV Minutes: 10/27/16
Present: Kurt Bos, Rachel Kane, Leif Goldberg, Wiz Dow and Dave Mitchell
Called to order: 7:10 pm
Motion to Approve Minutes
● Amend minutes to reflect recess and election of officers and appointment new board members (Wiz Dow, Robin Grant, Meredith Holch)
● Will send revised minutes to Leif for dissemination
● Amended minutes approved unanimously
Balance Sheet–
● Hazel Greaves has been working on it…we’re gaining on it!
● Payroll liabilities from previous years not correct
● Could be a Mac vs. PC issue
● HG can do payroll and tax filings for $1000/yr
● Payroll is a problem!! Our system is messed up, we need a working in-house system!
● Maybe a new donor PC from Hazen?
● Let’s get a PC version and see if this cleans up our problems
● Wiz moves that we obtain a “new” PC and have Hazel Greaves help us set up our system with a clean copy of QuickBooks
○ Kurt seconds
○ Approved unanimously
● Kurt moves that we accept Balance Sheet as presented
○ Wiz seconds
○ Approved unanimously
Profit & Loss Statement
● Discussion: Should we go to quarter by quarter P & L report?
○ Could be easier to understand expenses over the year
○ Will try for next meeting??
● Discussion of items:
○ Special Events line item: pizza for workshop attendees and annual meeting
○ Independent Contractor line item: Mike Reis for technical assessment/assistance and camera people we paid for recording events, Kids workshop
● Wiz moves that we approve P & L statement
○ Kurt seconds
○ Approved unanimously
Station Director’s Report
● Only broadcast 2 soccer games
● May do the playoff game on Saturday
● Getting set for basketball season with Lance and Jon
● Discussion: Live broadcasts or delayed broadcasts?
● Met with Jenn Olson (Hazen job/Act 77 coordinator) very hopeful, nothing so far
● Scheduled to do a training 11/7-11/9, no takers so far
● Kids workshop was great! Had 12 kids,
○ showed video at First Friday
○ Applied for grant to do this again, will know by mid-November
Fundraising
● Sell personal ads on HCTV?
● Could do a trial run with solicitation for more?
● Do bylaws allow us to run ads?
Other
● Comcast cpg? Not approved yet
● Improved bandwidth/HD upgrade?
