Meeting called to order 6:06 pm. Present: Kurt Bos, Steve Freihofner, Rachel Kane, Rip Keller and Jim
Kelty & Macy Molleur. Guest Ada Marotzke.

Additions to the Agenda: Discuss meeting schedule.
– Discuss whether and when HCTV could begin to ask to be paid to cover events.
– Request for HCTV to participate in a Hardwick Equity Program.

Public Comment – none.

Minutes of the October 23 meeting were approved. Motion to accept by Kurt, seconded by Steve.

WGDR/WGDH Funding Request. – HCTV has been underwriting a radio show on WGRD/WGDH for a
few years, the question being shall we continue? For approximately $700 a year we get a mention twice,
during one radio show (currently Relocalizing Vermont with Carl Etnier), once a week, during drive time.
We need to begin economizing more, given the uncertainty of future funding, and the continuing
shortfall of income vs expenses, but it was pointed out that this expense would not sink us. It is good for
HCTV to support other local media, and maybe we could expand the connection. Macy will stay in touch
with the station manager. Voted to sign up for another year, proposed by Kurt, seconded by Rip.

FY 2025 Budget: The budget lays out the situation that HCTV continues to spend beyond its means.
Discussions about where to shave expenses, but no substantial savings can be seen right now. New
equipment is a big item, approx. 14,000$ proposed for equipment for both the station and Hazen Union.
We hope that in future the school will be able to film their own games, at a substantial savings to the
station. On a plus, we will be getting more funding from Hazen to cover the sports games. We will
continue to look into more funding sources, including charging a fee to cover some events, and grants.
The budget does not include anything coming from state funding, but we anticipate that there will be
something coming, albeit it might be a small amount. Budget was passed, Rip proposed, Kurt seconded.

President’s Report – More on the Hazen Union connection. Hazen received a Community Scholars
Grant, and this can be used to build a studio at the school. Students could receive credits for training
and for filming events. A great thing about this is that HCTV staff could access the studio outside of
school hours, and have a dedicated space with more elbow room. The next step will be to create a
memorandum of understanding, and Steve will be working on this.

Director’s Report – Macy distributed a written report. Some updates at the meeting are that we got
$544.44 from the bottle drop in November. She continues to look into draping or somehow protecting
the server rack, in case the sprinkler system is triggered. Comcast has not been forthcoming with ideas.
Buying a proper housing is quite expensive, and hard to know how to choose. It is settled that we cannot
simply drape the rack with plastic, because that might overheat the equipment. Macy will ask around at
other stations for ideas. The ‘Lawn Sale’ referenced would be for the old equipment and cameras, sometime in late winter or spring we could have the sale. More input from the board is asked for, to
work on the website.

Meeting Schedule – it is decided that we will meet approximately every two months.

Payments for Filming Events – We now see how much it costs us to film and edit the various meetings
and events. We have never charged so far. It is a big topic, we need to work on this outside of regular
meetings, and will continue to create a policy.

Request for HCTV to participate in a Hardwick Equity Program – the time commitment is substantial,
and the board does not see it in our mission to participate. Steve will write to tell them.

Meeting adjourned at 8:03 pm. Next regular meeting is scheduled for January 29, 3 pm.

Respectfully submitted, Rachel Kane, secretary HCTV

Meeting called to order 6:05 pm. Present: Kurt Bos, Steve Freihofner, Rachel Kane, Rip Keller and Jim
Kelty & Macy Molleur. Guest Nicholas Kane.

Minutes of the September 24 meeting were approved. Motion to accept by Kurt, seconded by Rip.

Treasurer’s Report – by Kurt. We continue to have a deficit, but slightly less than last year.

President’s Report – Macy accepted the job offer to be HCTV executive director, for at least one year.
Steve and Macy will be meeting with the tech person at OSSU to see what equipment the high school
could use, to develop integration between HCTV and Hazen for video production, and involvement from
students. Steve reminds us that in order to work closely with students at school, anyone will need to get
a background check – get thee to the police station to get fingerprinted. Supervised visits would not
need this.

Signatures from Hardwick citizens are needed this year for town appropriation, they are due end of
December. Macy will send blank copies to board members. Rachel will take one to the Civic Standard.
Steve and Macy will start work on the budget, which we will look at in November.

Director’s Report – Macy has organized a bottle drive fundraiser for the station, and made posters. Drop
off is at M & M. How about new staff t-shirts, with an updated logo? The office needs to be cleared out,
the holdup is the question of what equipment is still useful. The Hazen tech person will be contacted, to
see if they could use some of the gear. Nicholas offers to help sort the equipment, and will be in touch
with Macy. What about the old tapes of town meetings? Rachel will contact the historical society to see
if they would like them. Macy asks if she can make a hire by emailing the board, or does she have to wait
until approval at a meeting? The board discussed but did not take a decisive vote on this, but gave
approval for the hiring of L. McKenzie. Can Kurt get paid for some of his work? The board needs to
revisit our employee and hiring policy, and bylaws to see about board members receiving compensation.
Macy was hired with the expectation of an average of 16 hours per week, but has been working more
like 20 hours recently, which the board is ok with, considering that there is a learning curve, a backlog of
work and new ideas to pursue. Jim will be away for 4 weeks, and Macy or others will have to cover for
his hours. Talk of how board members could take on more responsibilities.

Macy is not keen that the high school basketball games require a password from viewers in order to
watch them, this rule coming from the coach. She is going to discuss this with him, hoping to open the
viewing up. Also, she will ask if HCTV could receive the door money at the games once in a while, to
offset our expense in covering the games. Ensuing discussion about how much it costs us annually to
cover sports and town meeting and events – Macy and Jim will work on preparing this. Have we ever
charged a fee to cover town events? Apparently not, but it is time to consider it seriously.

Meeting adjourned at 8:15 pm. Next regular meeting is scheduled for December 4, 2024, at 6 pm.
Respectfully submitted, Rachel Kane, secretary HCTV

Meeting called to order 6:09 pm. Present: Kurt Bos, Steve Freihofner, Rachel Kane, Rip Keller and Jim
Kelty. Guest Macy Molleur.

Jim asks to add to the agenda a discussion of restructuring the organization and VAN compliance.
Minutes of the August 28 meeting were approved. Motion to accept by Kurt, seconded by Rachel.

Treasurer’s Report – by Kurt. Nothing special to report, things are moving along well between Kurt and
the book-keeper. Motion to accept made by Kurt, seconded by Rip.

The board moved into Executive Session to discuss personnel, and to meet with Macy Molleur, who has
applied for the position of Executive Director.

President’s Report – Suggests we go with an online bank for some of our accounts, for better interest
rates. The SWOT discussion will be returned to at a subsequent meeting, when everyone has been able
to fill out the questionnaire.

Discussion by Jim on where future funding will come from, once Comcast reduces or eliminates our
payment. It is unclear how much we could plan for, but an annual chunk should be coming regularly
from the state of Vermont. Details will be forthcoming from VAN, which continues to work on a
agreement and schedule with the state.

The board votes unanimously to make an official offer to hire Macy Molleur as Executive Director, and
Steve will be reaching out to her shortly.

Meeting adjourned at 8:10 pm. Next regular meeting is scheduled for October 23, 2024, at 6 pm.
Respectfully submitted, Rachel Kane, secretary HCTV

Hardwick Community TV, Meeting Minutes, Special Meeting, July 12, 2024 (accepted)

Present: Steve Freihofner, Jim Kelty, Rachel Kane and Elizabeth Rossano.

Called to Order at 6:42

Elizabeth Rossano has informed the board that she will be resigning from the position, starting as soon as feasible.

Station Report by Elizabeth.

E. has set up direct deposit for employees, to simplify the payroll. She will enter the next time sheets, in future one of the board members will need to communicate this info with the bookkeeper. Jim will affirm the time sheets for other employees and stringers, a board member will need to sign off on Jim’s hours. The bookkeeper will be asked if she can take over all of the payroll duties, from Elizabeth. E. has just paid the mileage reimbursements, but these checks are written by hand – Kurt as treasurer will have to do this for the time being. Station purchases can be made using the HCTV debit card. Elizabeth is hastening to conclude her duties for the station, but she also tells the board that she is willing to act as a consultant, for an hourly fee.

Jim is functioning as the production manager.

The board will have much to discuss in the next few months. Another meeting is set for July 25, 2024.

Respectfully submitted, Rachel Kane