Posts filed under HCTV Minutes of the Board of Directors

HCTV Board Minutes: July 28, 2021

HCTV Board Meeting Minutes
Present: Wiz, Kurt, Leif, Mike, Robin, Jim, Rachel
Absent: Rip
Visitors: None

Minutes: No corrections or additions. motion to approve: Kurt. Robin 2nd. Unanimous.
P&L: Nothing to pay attention to. Discussed why the PEG money is going up and the
projection that it will go down in the foreseeable future. Motion to approve: Robin. Second: Kurt.
Balance Sheet: All in order. Robin had a few questions about equipment. Motion to approve: Robin.
Second: Kurt. Unanimous.
Station Report: Leif reported that the coin drop yielded $905.11.
Baseball was a great success with 2 announcers. James Salvas as the play caller and
Lance Hall did color commentary. All home games.
Live soccer – can be done, but Leif has concerns about how many viewers it will draw.
And the weather frequently doesn’t cooperate. Not concerned about sponsorships.
Leif still has openings for the Vid-Kids workshop and will do more recruiting.
Leif reported on new equipment he has acquired – JVC 4K cam, new tripod bags – and
indicated he’s looking a new editing equipment – used IMAC.
Leif has been having trouble getting access to the HED meetings. The HED has now
decided to move their meetings to the Memorial Building.
Grant fund recipients have been notified. Rip Keller, Elizabeth ?, Meredith ?, Roy
MacNeil. We decided to distribute the money in two chunks expecting a summary of expenses at the
end of the project.
We discussed funding the grant next year. People like the idea, but some concern about
sustainability. We’d like to do some version of it.
We discussed a benefit screening of the results at the Town House for donations to fund
the grant program again.
We discussed hiring Robin for his ideas as B-roll and A-roll time filler.
Leif’s still having trouble reaching our bookkeeper. Rachel provided him a lead


April 29, 2021 AT 7:00 P.M
Via ZOOM video conference
Present: Leif Goldberg, Elizabeth Dow, Rachel Kane, Michael Gray, Robin Grant, Kurt Bos, Rip
Keller, Jim Kelty

President Rachel Kane called the meeting to order at 7:03.
Kurt moved acceptance of the minutes of the 2020 meeting; Rip seconded; unanimous vote to
Leif gave the station report: He signed the contract with Comcast, good to 2028. VAN did the
initial negotiating, and he signed the same contract as other stations, except he further negotiated that
HCTV keep Hazen and the Hardwick Town House as ROS sites.

  • Comcast ended our courtesy phone/internet services, so Leif came up with a faster
    phone/internet plan from Comcast at effectively $50 per month more than our previous
    Hazel is willing to continue as our bookkeeper, but Leif is still looking at local bookkeeping
    The basketball season had the crew covering Hazen Union’s JV and Varsity Hazen games, as
    well as the Middle School home games. The station covered 17 games (2/3 of what we usually cover)
    in a season beginning February 1, making it only ½ as long as usual. The Athletic Director at Hazen
    found us new sponsors. We had 3 people working at each game (camera, announcer, and scorekeeper),
    but because we had three sponsors per game, we made more money than usual; the sponsoring
    basically covered our expenses.
    We will be doing baseball games when the season starts.
    We have a coin drop coming up from 9:30 to noon-ish on June 26 with June 5 as backup.
    Lots of stations around the state want state funding. They have concern about the future of
    broadband in the state. PEG has begun to lobby for legislative awareness of what the station does. Leif
    expressed some concern our relationships with the surrounding communities – towns we work with but
    have no technological connection with. He’s not sure how the push to expand broadband will impact
    the station’s activities. He encouraged the Board to consider how we might hire ourselves out to serve
    them. Rachel endorsed PEG’s efforts to promote the role and importance of the local stations. Rachel
    also requested that Leif continue to cultivate a relationship with neighboring towns.
    Leif asked about whether the station support Rip’s “At home with the Maestro” idea for a series of
    26 programs about music. After much discussion, the Board agreed conceptually that it would like to
    support it, but settled on no specifics.
    Two-year terms – Members of the Board
    Rachel Kane
    Michael Gray
    Kurt Bos
    One-year term
    Jim Kelty
    Robin moved we accept the slate; Michael seconded. Unanimous approval.
    Pres. – Michael Gray
    Vice Pres. – Rip Keller
    Secretary – Elizabeth Dow
    Treasurer – Kurt Bos
    Robin moved; Kurt second; unanimous approval
    Kurt moved adjournment. Rip seconded. The meeting adjourned at 8:33

  • Elizabeth H Dow, Secretary

HCTV Board Minutes: April 29, 2021

April 29, 2021 AT 8:30 P.M
Via ZOOM video conference
Present: Leif Goldberg, Elizabeth Dow, Rachel Kane, Michael Gray, Robin Grant, Kurt Bos, Rip
Keller, Jim Kelty

Newly elected President Michael Gray convened the meeting at 8:34

Kurt moved that we approve the minutes from the previous meeting. Rip second;
Rachel asked about what we did with the extra $11,196 COVID money from VAN. Leif
reported that we have not used it. He reported that Rip has ideas for a project, as does Elizabeth
Rossano, and he’s aware of others working on ideas. Leif suggested that we can give stipends for these
people who make videos. We resumed the discussion about Rip’s “Meet the Maestro” project, and we
left it that he come back to us with a specific request.
Unanimous approval of the minutes.
We decided to call a special meeting to discuss how to distribute/spend the COVID money –
May 27. Starting at 6:00.
Robin moved we accept the financial statements. Rachel second. Discussion on some details in
the checking account. Unanimous approval.
Rachel asked about meeting in person. We decided to try the Pavilion at Atkins field for May
Robin moved; Kurt seconded. Unanimous agreement to adjourn at 8:47.
Elizabeth H Dow, Secretary

HCTV Board Minutes: January 14, 2021

HCTV Board Meeting
January 14, 2021
7:00 – Zoom
Present: Leif Goldberg, Wiz Dow, Rip Keller, Mike Gray, Kurt Bos, Jim Kelty, Rachel Kane (arrives 10
minutes into the meeting)
Absent: Robin Grant

In Rachel’s absence, Rip opened the meeting at 7:15
Kurt moved; Michael seconded, and unanimous vote approved the minutes from October 2020
with no additions or corrections.
In a discussion of the Profit & Loss statement, Mike and Jim raised some informational
questions. Leif explained the COVID money. Kurt moved; Mike seconded, and a unanimous vote
approved the statement.
The Balance statement revealed nothing new or startling. Our depreciation has not been updated
recently, so they will need adjusting, but the rest has no surprises. Wiz moved; Kurt seconded, and a
unanimous vote approved the statement. Rachel joined the meeting.
Leif gave the Station Report.
He submitted two reports to the state on his use of the COVID money, and, as per usual,
he funneled the report through VAN. He received more money than expected and discovered that
someone at VAN had changed some of the numbers. Leif reported the change to VAN which suggested
that we hold onto the money and spend it later. Several ideas arose that would use the money to benefit
the community. Wiz moved; Kurt seconded that we set the money aside to use for COVID-related
projects. The motion received unanimous approval.
Leif met with a consultant from VAN to do a study of all the stations in the system.
They reviewed operations and looked for areas of improvement. Hardwick and Woodbury participate in
our activities and receive our programming on cable and from them we receive our funding. Craftsbury,
Greensboro, Wolcott, and Walden all participate in our activities, but they cannot receive our
programming through cable – only internet streaming. We need the cable connection for funding. That
delivery discrepancy raises the question of how we can expand our business model to benefit
financially from the people who use the service for free?
Currently, we’re broadcasting no basketball games. Teams are practicing with a schedule
in place, but the Governor has given no permission for teams to congregate to play games. When he
does, we will be very busy all of a sudden. Since the games will have no audience, this service will
bring the games to the families, so the Hazen Union Athletic Director wants us to cover all the games –
Middle, Jr. Varsity, and Varsity – in Hardwick, not just the 25 Varsity games. If that happens, we will
broadcast one or two games every other day. Hazen offered to find sponsors for the productions. Leif
has figured out the personnel, so we’re ready to go when the Governor gives the word.
We need a bookkeeper who can manage QuickBooks, can do the year end taxes, and
keep track of some of the payroll issues.
Kurt asked about the Workers’ Comp. issues from the previous meeting, and Leif
recognized that we need to get straightened out. We need to get the policies together, especially since
we’re hiring a new person. We agreed to put it on the agenda for the next meeting. Mike suggested we
create an ad hoc committee to sort it out: Kurt, Rachel, and Leif.
Rip left the meeting.
On the Comcast Agreement, Leif gave the background on how VAN developed the contract. He
then pointed out that it obliges Comcast to give us our subscriber numbers, which we’ve never had. It
also requires Comcast to support the stations with promotion – like a statement on the Comcast bill. It
continues the annual reimbursement. The contract allows stations to request to have the channel
upgraded to High Definition.
Leif expressed concern about the ‘remote origin’ site clauses. We have one at Hazen and one at
the Town House. We have our ‘origin site’ in the Memorial Building which feed right into the cable
feed. This contract does not list these remote origin sites. Instead, we have a broadcast server at the
station which picks up the signal and feeds it into the cable feed. Leif is concerned about the
maintenance of those sites. After a lot of discussion, Mike suggested we try to get ourselves written
back in. Leif will raise the issue with the Comcast representative. Wiz moved; Kurt seconded that Leif
sign the contract. Unanimous agreement.
Other Business: None.
Adjourn at 9:02.