Called to Order by at 7:12. Present Kurt Bos, Jim Kelty, Michael Gray (Chair), Rip Keller, Leif Goldberg (Station Director) and Rachel Kane (recording secretary for 10/28) . Absent: Wiz Dow and Robin Grant.

Minutes of the 7/28/21 meeting approved with corrections. Motion to accept by Rachel Kane, second Kurt Bos.

Profit and Loss Report.

The station has had better than expected income, due to increased underwriting. Comcast income was up slightly. Coin drop and donations income was 1073.36. Leif will make the usual request for appropriation in 2022 of 3000$ from Hardwick, and 750$ from Woodbury. In 2020, HCTV received a grant of 11,000$ as part of covid-19 response, which we decided should be dispensed directly as ‘Community Creative’ grants to local filmmakers, to support the creative community. Motion to accept by Rachel Kane, second Kurt Bos.

Balance Sheet.

The report numbers were not precisely up-to-date for the day of the meeting, due to slow communication from the bookkeeper. We continue to search for a new bookkeeper. Leif will send the directors an email with hours and specific duties of the bookkeeper, so we can ask around for leads. Motion to accept by Rachel Kane, second Kurt Bos.

Budget for 2022

Average yearly expenses are 32,000. Discussion of the idea of keeping two years worth of money on hand, and extra money could go to an ongoing ‘creative fund’. (At a July 14, 2021 meeting out of 10 applicants, we settled on awarding the following: Elizabeth Rossano 2500$, Meredith Holch 4000$, Rip Keller 3060$ and Roy MacNeil 2340$ = total 11,900$). Discussion of having a public presentation of the work created by the grantees in May/June of this year, combined with a fundraising element, and to open the Community Creative Grant to new applications. Currently HCTV has had all our videos since 2013 hosted by Vimeo, and we have about reached the limit of space we can get for $400 per year. The directors agree that increasing the capacity of Vimeo is important, and agree to the increased level of $600 per year. We also have our videos on Youtube, and will keep it, for we use that service for our livestream events. Motion to accept by Kurt Bos, seconded by Rip Keller.

Station Report by Leif

Soccer season has been busy, we’ve covered 9 of 12 games, as the weather permitted. In August the Vid-Kids program went well, with 6 kids taking part, including some new faces. They did some editing too. HCTV is now a sponsor of WGDR/WGDH, and our ad is associated with the weekly show ReLocalizing Vermont. It cost $600 per year, and Lance Hall recorded the ad. A new high school student has been coming in to learn video editing. The Creative Community grantees have been advanced 50% of their grant amounts. Jim Kelty has been covering Hardwick Electric meetings. Leif announces that he would like to step down as station director, it has been 9 years, and he’s ready for a change. The directors accept this announcement with sadness but understanding. Leif will write up a job overview, and the directors will meet to discuss next steps in hiring a new director. Meeting Adjourned approx. 8:30.

HCTV Board Meeting Minutes
7/28/2021
Present: Wiz, Kurt, Leif, Mike, Robin, Jim, Rachel
Absent: Rip
Visitors: None

Minutes: No corrections or additions. motion to approve: Kurt. Robin 2nd. Unanimous.
P&L: Nothing to pay attention to. Discussed why the PEG money is going up and the
projection that it will go down in the foreseeable future. Motion to approve: Robin. Second: Kurt.
Unanimous.
Balance Sheet: All in order. Robin had a few questions about equipment. Motion to approve: Robin.
Second: Kurt. Unanimous.
Station Report: Leif reported that the coin drop yielded $905.11.
Baseball was a great success with 2 announcers. James Salvas as the play caller and
Lance Hall did color commentary. All home games.
Live soccer – can be done, but Leif has concerns about how many viewers it will draw.
And the weather frequently doesn’t cooperate. Not concerned about sponsorships.
Leif still has openings for the Vid-Kids workshop and will do more recruiting.
Leif reported on new equipment he has acquired – JVC 4K cam, new tripod bags – and
indicated he’s looking a new editing equipment – used IMAC.
Leif has been having trouble getting access to the HED meetings. The HED has now
decided to move their meetings to the Memorial Building.
Grant fund recipients have been notified. Rip Keller, Elizabeth ?, Meredith ?, Roy
MacNeil. We decided to distribute the money in two chunks expecting a summary of expenses at the
end of the project.
We discussed funding the grant next year. People like the idea, but some concern about
sustainability. We’d like to do some version of it.
We discussed a benefit screening of the results at the Town House for donations to fund
the grant program again.
We discussed hiring Robin for his ideas as B-roll and A-roll time filler.
Leif’s still having trouble reaching our bookkeeper. Rachel provided him a lead