Hardwick Community TV, Meeting Minutes, Special Meeting, July 12, 2024 (accepted)

Present: Steve Freihofner, Jim Kelty, Rachel Kane and Elizabeth Rossano.

Called to Order at 6:42

Elizabeth Rossano has informed the board that she will be resigning from the position, starting as soon as feasible.

Station Report by Elizabeth.

E. has set up direct deposit for employees, to simplify the payroll. She will enter the next time sheets, in future one of the board members will need to communicate this info with the bookkeeper. Jim will affirm the time sheets for other employees and stringers, a board member will need to sign off on Jim’s hours. The bookkeeper will be asked if she can take over all of the payroll duties, from Elizabeth. E. has just paid the mileage reimbursements, but these checks are written by hand – Kurt as treasurer will have to do this for the time being. Station purchases can be made using the HCTV debit card. Elizabeth is hastening to conclude her duties for the station, but she also tells the board that she is willing to act as a consultant, for an hourly fee.

Jim is functioning as the production manager.

The board will have much to discuss in the next few months. Another meeting is set for July 25, 2024.

Respectfully submitted, Rachel Kane

Hardwick Community TV, Regular Meeting Minutes, April 25, 2024 (accepted)
plus Annual Meeting 2024 (accepted)

ANNUAL MEETING called to order 7:30 pm. Present: Steve Freihofner, Rachel Kane, Rip Keller, Jim Kelty and Elizabeth Rossano.
Elections

Board members were each reelected for two year terms, as follows: Kurt Bos, Rip Keller, Rachel Kane, Jim Kelty and Steve Freihofner.

Officers were elected to one year terms as follows: President, Steve Friehofner; Vice President, Rip Keller; Treasurer, Kurt Bos; Secretary, Rachel Kane. Officers were elected as a slate, proposed by Rip, seconded by Kurt. Approved.

Minutes of the 2023 Annual Meeting were approved.

Station Report by Elizabeth Rossano. HCTV is moving along in coordinating with the Jeudevine Library, for it to serve as place for vetted users to check out video equipment, as opposed to trying to connect with HCTV’s limited office hours. E. suggests we invest in a GoPro camera for sports shoots. E. suggests we explore working with Spark in Greensboro, as they offer some equipment loaning. Ideally there would be such an equipment outpost in Hardwick, Woodbury and Greensboro. A decent starter kit would cost 1-3,000$. HCTV would need to certify users before allowing use, we would need to offer trainings. Meredith Holch is interested in conducting these training. Discussion of cost. Perhaps we could pay $100 per training? 1000$ for 10 trainings, as a pilot program. E. will continue discussions.

The Made in Hardwick project – no submissions yet, deadline will be extended to June 1. Community Clips have been mildly successful, and the Center for Ag Economy has been sponsoring the clips. In the long run we hope to get $100 sponsorship per episode.

Hardwick Gazette is interested in collaborating with HCTV, as fellow media providers to our community. One idea is that someone could read aloud Gazette articles, for the visually impaired.

Community Comment – none

REGULAR Meeting Opened at 8:15

Station Report: Jim reports on workplace quality. Jim feels the studio has improved. A building biologist came to consult, she reported the RF levels were lower, and she will recommend improved lighting. They are ready for plants now.

Financial Reports: we will be getting 35,000 from the state of Vermont. Discussion of pay rates. The board will bring some focus to the pay rates for all of the employees at the October budget meeting.

The board should meet in the weeks before the October meeting, to begin reviewing the big picture.
Next meeting will be July 25th, 2024, 6 pm. Minutes taken by Rachel Kane, Secretary